Theories of Motivation At Modern Workplace Assignment Sample

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Introduction

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Motivation according to various philosophers is the key force that drives the efforts of a person. Without having the slightest of motivation, a person might end up being not taking part in any activities. There are various theories formulated regarding motivation that drive people to take part in activities. These theories are most important with regard to the organizational performance of the workers. Therefore, there are different theories of motivation to suit the needs of different people. However, the main driving agent for all of these theories remains the necessity of people. These theories and their applicability are discussed in this essay.

Important of Motivational theories on the HR process

Motivation is essential in all businesses, whether they are privately held or state-owned, because it drives people to achieve their personal and organisational goals, as well as those of their countries. Various theories of motivation exist, and most of them relate to or have an effect on how happy workers are at work. Corporate aims and objectives are achieved in part by the efforts of the organisations' personnel, who work toward their own personal aspirations. Ideally, if everyone did their best work, the organization's objectives would be completed faster, but this isn't always the case. Demotivated employees are the most common cause of a company's inability to keep up with the competition. It is critical for managers and leaders to have a firm grasp of human nature in order to effectively motivate employees in the workplace. In today's business world, when everything is changing so quickly, it is more crucial than ever for managers to inspire and assist their employees in reaching their full potential. Aside from that, studies show that employees who are motivated to do their best work are also more innovative and productive.

Description of the theories

There are different theories of motivation developed by different people. The most popular theories of motivation are discussed below:

Hierarchy of Needs- By Maslow

This theory developed by Maslow states that the performance of a person depends on the needs and their fulfilment by the person. In Figure 1 it can be seen that Maslow has differentiated the needs possessed by people into five different categories. These include all the needs starting from the basic psychological needs to that of the needs that are oriented with self-fulfillment (Mullins, 2016, p. 12). According to this theory, a person tries to fulfil the needs that are most important to the person. When a certain level of needs is fulfilled then the person moves towards fulfilling the needs of the second level. Such as, when a person is able to provide food, water, and shelter for his family then the person looks for ensuring the safety of the family and eventually moves towards a higher level of needs. 

Motivator-Hygiene

This is developed by Herzberg and is otherwise known as the Two-factor theory. As it can be seen from figure 2 there are five main factors identified as the motivating factors. These include

• Achievements of the employee
• Recognition by the organization
• The work done by the employee
• Advancement in the career by the employee
• Growth made by the employee. 

On the other hand, some Hygiene Factors have also been identified (Leatherbarrow et al. 2014, p. 45). These include

• The conditions at the workplace.
• Relationship with co-workers. 
• The policies and regulations of the organization. 
• Quality of the supervisors of the organization
• The basic salary paid to an employee. 

Improvements made in these factors would increase the performance level of the employee providing benefits to the organization. 

X & Y theories by McGregor

According to this theory, the workers are divided into two different groups one being the managers and the others being the ones being managed. Moreover, there are two aspects of the theory one is the ‘X’ and the other one is the ‘Y’. Figure 3 shows that the X component shows the different types of negative behavioral aspects of the management such as depressing organizational culture, behaving in an authoritative manner, and many more. These behavioural aspects of the management are identified to be suppressing the performance of the employees (Cole, 2010, p. 52). On the other hand, the Y component shows positive behaviour attributes such as providing the employees with responsibilities and the chance of continuously improving and many more. These characteristics are identified to be improving the performance of the employees. 

Achievement of the needs theory by McClelland

The basis of this theory is that some people are rather motivated to perform better towards personal achievements than to gain some rewards for themselves. In this case, according to McClelland, the main influence is the goals possessed by the person. 

Equity Theory

According to this theory, the employees of an organization show motivation towards an organization in accordance with the rewards facing them. This means, that the higher the rewards will be, the higher the level of motivation possessed by the employees will be. The better offering of the rewards in this case acts as the factor for increasing motivation among the workers. Moreover, this leads to the satisfaction of the employees (Torrington et al. 2005, p. 14). Therefore, the employees will also choose the organization offering better rewards for similar work from various organizations. 

Analysis and observation of Pros and Cons of these theories

The theories of motivation that have been discussed above with the elements mentioned in them. These theories of motivation are implied for various reasons in different organizations. The reasons behind the implementation of these theories in modern workplaces are discussed below:

Hierarchy of Needs- By Maslow

According to this theory by Maslow, the workers are motivated according to their most important requirements. In order to increase the level of performance in a modern organization of the employees, it is required to increase motivation among the employees. This theory provides the chance of understanding the most important requirements of the employees of a certain level. On the other hand, this theory also provides the chance of presenting before the employees with more important needs after the previous level of needs of the employees are already fulfilled. If opportunities of fulfilling higher levels of needs of the employees are not presented before them then they might not face growth (Beardwell et al. 2015, p. 36). Modern organizations in order to improve their productivity must provide the employees with the chance of better opportunities to fulfil their goals of the next level. The increased efforts provided by the employees towards achieving their next level goals will also increase the productivity of the organization. It is based on Abraham Maslow's hierarchy of requirements that every human has different degrees of need that must be addressed before higher levels may be met. With this approach, people are encouraged to go beyond their basic requirements and focus on developing themselves on a higher level. As a result, it fails to explain why some people opt to put off paying their expenses in order to take a vacation. Employees of different generations view job security in different ways. For example, young employees regard it as a hygiene concern whereas elderly employees see it as a motivation.

Motivator-Hygiene

The factors that affect the job satisfaction of an employee play a very important role in the performance and productivity of the employees as well as the organization. This theory provides a clear idea about the behavioral characteristics that must be increased to improve employee satisfaction. On the other hand, the conditions that affect the performance of the employees and are required to be improved are also mentioned in this theory. By taking care of both of these elements the organization must incur positive results. The proper implementation of this theory in an organization will provide the organization with the chance of identifying the factors that generate and increase motivation among its employees (Zdonek et al. 2021, p. 905). On the other hand, this theory also stated the reduction in the performance level of an employee due to the adverse working conditions provided to them. Due to these conditions, the organization would face significant losses also. Therefore, the application of this theory and working on both the positive aspects as well as the negative aspects would improve the work process of organizations to provide them significant benefits. Herzberg's theory suggests that two motivational variables control behaviour: those which raise an individual's overall satisfaction, and hygienic factors which bring minimal satisfaction but cause extreme discontent if they are not there. A manager can better guide an employee's motivation based on this approach, which differentiates between behavioural needs. The problem with this hypothesis is that motivational variables might shift over the course of a person's life.

X & Y theories by McGregor

Modern organizations are incorporating the usage of different communication and employees are recruited from over the whole world. McGregor has provided some negative as well as positive behavioral traits that must be followed by the managers to increase the performance level of the employees. The behavioral traits mentioned in the X part such as authoritative behavior should not be practiced in an organization as it impacts the employees negatively while reducing their motivation to perform. On the other, if the theory is applied properly and the managers of an organization show the behavioral traits mentioned in the Y section might be influential in generating motivation among the employees and the employees will also be motivated to perform better for the organization. This would benefit not only increase the performance of the organization but also will build a good organizational culture among the employees. 

Achievement of the need’s theory by McClelland

This theory states about the people who are motivated due to their achievements rather than gaining some reward. This theory can also be implemented by the management of a modern organization and achievements must be provided to the sincere workers. This would motivate them to work even harder to fulfil their next achievement. This in turn increases the skill level of the employees as well as the organization. 

Equity Theory

This is the most simplistic theory of motivation and is very crucial in the multinational context of present times. When the employees are getting opportunities from across the globe, the organizations must provide a better offering for a job that is being offered by different other organizations. The employees would only join the organizations with the best offering (Zdonek et al. 2021, p. 905). Moreover, this is also important for modern organizations to win the market challenge among similar organizations in the market. 

Impact of the Motivational Theory on organizations

Management or leadership style has a significant impact on the productivity of an organization's workforce. Using non-monetary incentives to motivate employees isn't always necessary, but it's an effective approach to get the best productivity out of them. The required task is to design and align with theories that are appropriate to offer job happiness to their people, even though individuals have their own expectations. As a result, a combination of theories can be used instead of just one. Empowering employees is allowing them to express their thoughts on how they can be more motivated and giving them a platform to do so. It's possible to use incentives and promotions following performance evaluations to increase morale and get feedback from the employees themselves. The company's vision and goals should be communicated to all personnel, and they should work together to achieve them. In some workplaces, employees do their responsibilities as part of an assembly, which means that if one element of the workforce is damaged, the entire factory is affected. The consequences of effective production are always favourable when employees are inspired and motivated to do their jobs carefully. Organizations with a focus on results will go to great lengths to encourage their workers to achieve their objectives.

Conclusion and recommendations

Motivations are the factors that influence a worker to either work well work to work slowly. Moreover, the employees are motivated differently according to various different criteria oriented to them. The above theories of motivation provide ideas about different ways in which the employees of an organization can be motivated. Moreover, the different aspects of an organization such as work structure; the behaviour of the managers, offerings of the organization, and many more impact the organizational productivity. Different people possess different types of motivating factors and different organizations possess different goals. These factors must be considered while efforts are being made to improve the performance of a modern workplace. These theories of motivation might be significantly helpful.