Project Management In Business Assignment Sample

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Introduction

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The project management mechanism includes complex settings that include project management documents, managerial practices, project timelines, knowledge exchange, and project readiness and execution instruments (individual conferences, requirements gathering, project seminars, etc.)   Specific metrics must always be addressed at each stage of the project management process, from conception to completion to control and evaluation of the project's relevance. In certain cases, the project product is transferred; the goals of a project are met; or the project is completed (Galli, 2017).

Azaira, an online clothing retailer, will be headquartered in the United Kingdom, as outlined in the following report. As a result, the project's primary goal is to provide high-quality services to clients in order to maximize profits. For that reason, this report focuses on all aspects of the project's planning, including its quality control and risk management. In addition, the report outlines the project's resources, communication strategy, and human resources management strategy.

Task 1

Role of projects in delivering organisational strategy

To ensure that business strategy is implemented effectively, project, programme, and portfolio management is crucial. Cross-functional commitment and delivery plan development for the project are required in order to realise the organization's strategic goals (Cha, Newman, and Winch, 2018). To be successful, companies have to be ruthless in determining if a project is in line with the organization's objectives. Due to the obvious scarcity of resources, less really is more. As a consequence of saying yes to every request from a business unit, the company ends up with an excessive number of projects that are unable to be completed on time. Pruning a strategy's project portfolio is difficult, but it is necessary to support the strategy's successful execution.

With limited resources, it is imperative that organisations avoid scope creep and focus on activities that provide value as quickly as possible to the organisation. Setting and achieving project-specific, attainable objectives is an important part of this process (Müller, Drouin,  and Sankaran, 2019). Simple project briefing or commencement procedures might be quite beneficial in this situation. The project receives the attention and seriousness it needs owing to a mandate from the organization's top management. Following a thorough assessment of the situation, it's imperative that one design an actionable roadmap outlining your next steps. Having the plans in place will make it obvious what resources are required. This is especially important in cross-functional teams, where separate departments might well be working on numerous projects at once.

Process for initiating, planning and managing projects

There are five main stages to a “project's life cycle”, according to the “PMBOK Guide” ("Project Management Body of Knowledge") from the “Project Management Institute” (PMI), which work together to convert a project concept into a workable product (Ahmed,  2019).

Therefore, the Project management process is broken down into five distinct stages:

• “Project Initiation”

• “Project Planning”

• “Project execution”

• “Project Monitoring and Controlling”

• “Project Closing”

Phase 1: Project initiation

This was the first step in concretizing an abstract goal. At this step, a business case as well as an overall project description are needed (Abd Elhameed, 2018). In order to do this, one must first determine why the project is required, and only then would a project charter be developed. A project charter includes documents such as the project's restrictions, goals, the project manager, cost, and the expected timeline.

Phase 2: Project planning

Since the planning step dictates the trajectory of a project, it is essential. Unless a modern project management technique like agile project management is employed, the second phase of project management is expected to take over half of the overall project's timeline. These duties include determining technical requirements, producing a clear project timeline and constructing an effective communication strategy (Rengamani, 2018). Also included are the creation of objectives and deliverables. Another crucial part of the planning step is a thorough project timetable with each delivery. By utilising this timetable, project managers may develop a strategy for communicating with all of the project's key stakeholders. During the planning stage of a project, it is crucial to consider risk reduction. It is the job of the project manager to analyse the past in order to identify possible project management risks and devise a plan to mitigate them. There is a tendency for scope creep to occur if the project team does not have an effective change management strategy in place.

Phase 3: Project execution

The actual job of the team occurs during in the project execution stage. As a project manager, one need to set up sound processes and keep tabs on the group's development (Sepasgozar et al., 2019). Maintaining efficient cooperation amongst project stakeholders is yet another duty of the project manager during this stage. As a result, the project goes well and there are no problems.

Phase 4: Project monitoring and controlling

It's not necessary to go through the third and fourth stages in order in the project management process. The monitoring and control phases of the project operate parallel with project execution, ensuring that the goals and deliverables of the project are achieved(Yap et al., 2020) . The project manager will be responsible for keeping track of the effort and expense of the project throughout the monitoring phase. Additionally, it's crucial for future initiatives to keep track of how much money they've spent on the current one.

Phase 5: Project closing

Ending a project is referred to as "project management." After the final product has been delivered, the project comes to a end at the project closing stage (Abd Elhameed, 2018). External talent may be employed on a contract basis for a project. The project manager seems to be in charge of terminating these agreements and completing the associated documentation.

Task 2

Project Context

The intention of the project is to create an online fashion clothing firm for women in order to try and make them seem more gorgeous and enticing. Currently, everyone wants to stand out from the crowd and this project aims to create a new clothing company to match the requirements of clients, particularly women. As technology improves, more people are turning to internet shopping as a result. As a result, anybody looking to start a firm in the same field will have an excellent opportunity. It has been possible to launch an online fashion business thanks to this initiative.

Project Initiation

An increasing number of people are shopping for clothing online in the United Kingdom, and the market is developing daily as demand grows. The company's goal is to improve its brand's image by providing excellent customer service. To begin the process of creating the Azaira online fashion store, market research will be conducted out in the UK to learn more about customer p