GBMT - 4002 Project and Operations Management Case Study

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Introduction: Project Management for LCCA Relocation: Key Strategies

Project management is defined as the process with the help of which the manager leads a team and tries to attain the deliverables of the project well. To make the project successful the project management concept must be applied well so that the overall objectives can be attained. The present project includes the relocation of the university which is an art and business institution. The school is planning to expand the business and move to the new location of Aldgate. It is necessary for them to effectively apply project management strategies and principles so that overall objectives can be attained well. The major characteristics of the project include defining clear objectives along with finalising the budget and time duration for completion of the project (de Melo et al, 2021). Along with this, the project manager plays a crucial role in the success of the project. It is particularly because of the reason that when the project manager makes appropriate decisions then it will assist the company in accomplishing the objectives well. For the success of the relocation of LCCA, a project manager has decided to make use of the waterfall methodology. With the evaluation, it is evident that the strategy will be helpful as it is traditional and also it includes breaking the problem into smaller parts and then working to improve the work. Thus, as a result of this, the decisions of a project manager are helpful and play a crucial role in adapting to the recent changes in a better and more effective manner.

Main Section: Initiation Stage and Project Charter for LCCA Relocation

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Initiation stage

The initiation stage is the first phase of project management which needs to be followed effectively. This is the important stage as all the basic decisions are taken at this stage only. At the initiation stage, the first step is to decide the objectives as the whole project is based on the objective only (Piwowar-Sulej, 2021). In case the objective will not be clear, then it will affect the overall working capability of the business to a great extent. The objective of the current project is to relocate the LCCA to the new place which is Aldgate.

Preparing the project charter

The project charter is defined as the pitch or the document that includes the brief details of the whole project. It provides a brief overview of the complete project in an obvious and precise manner. The project relocation of the LCCA project charter is as follows-

Identification of stakeholders

For the successful working of the project, the stakeholders must be kept happy and satisfied. It is a group of people who are interested in the success of any project and in the decision-making as well. In the current case of the relocation of LCCA in Aldgate, the major type of stakeholders based on power and interest matrix include the following-

With the analysis of the power and interest matrix the stakeholders are divided into different types of categories. This includes the stakeholders like HR managers and government who come under keep satisfied which includes low interest but high power. On the other hand, the management closely includes people having high power and high interest including the project sponsor, manager and team (Zavyalova, Sokolov and Lisovskaya, 2020). Thereafter, comes the category of a monitor who has both low power and low interest. This includes the stakeholders like suppliers, consumers and employees. At last, comes the keep informed which includes people having interest but low power. This category includes the project team and the marketing department.

Planning Stage

The project for relocating LCCA to Aldgate involves defining clear objectives, managing resources, setting schedules, and monitoring progress to ensure successful completion, culminating in the opening of the new campus.

Identifying the requirements of the project

To make the project successful the requirements of the project must be addressed effectively. The reason behind this fact is that when the requirements of the project are clearly stated then this will guide the company in improving the overall objectives of the project. While relocating the LCCA in Aldgate, the most important requirement for the completion of the project includes ensuring the supply chain is clearly defined and present in Aldgate (Mahmoudi et al, 2020). This is necessary for the reason that when the raw materials will not be easily supplied then the construction will be taking place effectively. In case raw materials will not be available on time then it will affect the completion of the project.

Defining the scope of the project

The project of relocating the LCCA is very wide as the scale of the project is large. The opening of the new school of arts is a big project and as a result of this, the overall project is very big. Moreover, when the project is accomplished then automatically the objectives will be attained well.

WBS

The work breakdown structure is defined as the breaking of the whole project into smaller steps. This is completely based on the breaking of the whole project into small stages just like the waterfall methodology. The WBS provides a clear structure that how the work will be managed and in what ways the objectives will be accomplished well.

GBMT - 4002 Project and Operations Management Case Study

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Schedule

Scheduling is defined as the finalising of the time duration which will be required for the accomplishment of the objectives of the project. This is particularly necessary for the reason that when the time limit is attached then this guides the project manager on how they have to plan for the completion of the project and the intended time duration is divided easily. The time duration for the completion of the current project of relocation is approximately 6 months.

Budget

The budget is the finance or the money which is needed to use and accomplish the project effectively. The budget for the relocation of the LCCA includes the £23400

Executing

This is the stage which includes the execution of the stages which are planned for the successful working of the company or the project. It is particularly necessary for the reason that when the planned stages will not be executed appropriately then it will be affecting the overall working capability of the business (Wei, Prybutok and Sauser, 2021). For this, all the tasks are effectively decided and divided among the whole team. Here the focus is on the division of the task following the competency of the employees. Thus, this assists the project manager in accomplishing the task effectively and attaining the objectives well.

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Management and Control Stage

This is the last stage within this all the work is monitored and for this, the use of KPI, Key Performance Indicator is implemented by LCCA. This is a strategy within which some indicators are set and then the actual performance is compared with that of the indicators set. In case the performance is better than the indicator then it is implied that the performance of the project is very well and the objectives are accomplished (Bröchner, 2021). Also, compliance with the KPI provides a direction to the company for the successful attainment of the objectives and to relocate the place effectively.

Closing Stage

This is the stage within which the project is closed as the objectives have been attained. As the objectives of the study are accomplished the project comes to closure. Now the premises of LCCA are open in Aldgate as well and not the students can come and take admissions in it as well.

Conclusion

In the end, it is concluded that the use of the project management principle and objectives is necessary for the successful accomplishment of the project. The current project deals with relocating LCCA to a new place which is Aldgate. The study concluded that deciding the objective is necessary so that it provides appropriate guidance for the accomplishment of the objectives. The study inferred that deciding the budget and time is also necessary for successful completion of the project.

Recommendaitons

In the end, it is advisable for the company they effectively try to take feedback from the students. This is particularly because of the reason that when the appropriate feedback is taken then it will be assisting them in analysing the recent changes which the student require in their new premises (Shi, Hall and Cui, 2023). Thus, it will assist the project manager in taking and acknowledging facts which can assist in improving the overall working of the project.

References

Books and Journals

• Bröchner, J., 2021. Construction project management fiction: Individual values. International Journal of Project Management, 39(6), pp.594-604.
• de Melo, J.C.F., Salerno, M.S., Freitas, J.S., Bagno, R.B. and Brasil, V.C., 2021. Reprint of: From open innovation projects to open innovation project management capabilities: A process-based approach. International Journal of Project Management, 39(2), pp.170-182.
• Mahmoudi, A., Javed, S.A., Liu, S. and Deng, X., 2020. Distinguishing coefficient driven sensitivity analysis of GRA model for intelligent decisions: application in project management. Technological and Economic Development of Economy, 26(3), pp.621-641.
• Piwowar-Sulej, K., 2021. Organizational culture and project management methodology: research in the financial industry. International Journal of Managing Projects in Business, 14(6), pp.1270-1289.
• Shi, Y., Hall, N.G. and Cui, X., 2023. Work more tomorrow: Resolving present bias in project management. Operations Research, 71(1), pp.314-340.
• Wei, X., Prybutok, V. and Sauser, B., 2021. Review of supply chain management within project management. Project Leadership and Society, 2, p.100013.
• Zavyalova, E., Sokolov, D. and Lisovskaya, A., 2020. Agile vs traditional project management approaches: Comparing human resource management architectures. International journal of organizational analysis, 28(5), pp.1095-1112.

Online

• What Is a Project Deliverable? Definition, Examples & More. 2024. Online. Available through: <https://www.projectmanager.com/blog/project-deliverable>