Effective Handling of Information Assignment Sample

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Introduction

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In care setting, staff working and service users have the right to privacy at the time of sharing the significant information to care provider. Handling the information is all about the actions taken to ensure the confidential information is handling properly or not. There is lawful responsibility on care setting in order to safeguard the information kept and processed. Apart from this, the assignment will be based on the way of handling the information within health & social care effectively.

Main Body

1.1. Legal policies, requirements and codes of practice for managing the information

A wide range of legal policies, requirements and code of practices are governed within the health and social care in handling the information. Data Protection Act (2018) and The General Protection regulation (GDPR) are the major part of regulation that helps in handling the personal information of the patients in the health &social care. Implementation of GDPR legislation is beneficial for the care setting in handling the personal information of the individuals. Moreover, it builds strict data protection rules, involving their rights to admittance & controls the personal data and companies’ responsibility to safeguard the data. In addition to this, Data Protection Act 2018 (DPA) is regarded as one of the main data protection law of the UK (Yuan and Li, 2019). It covers the every features of handling of personal data from the marketing communication to staff administration. The key purpose of DPA is to make the GDPR officially binding on the individuals and health & social care sector within the UK. Follow the policies of this act is beneficial for the healthcare sector in handling the personal information of the individuals effectively because it kept the up-to-date and accurate data as well as store for no longer than needed.

1.2 Types of information handled in health and care sector

In care setting, the management are needed to handle various types of information such as personal, financial or non-identifiable data. The sensitive personal is any information it any medium that is relating to individuals who are associated with the business. The management are requiring handling the information of staff and service users effectively. For the service users, the management are handling the information related to care details, health information, treatment options etc. Another information’s of service users includes date of birth, age, political opinions, racial or ethnic origin, religious, sexual orientation and other similar beliefs (Dash et al, 2019). Apart from this, the personal information of staff members include date of birth, contact details, address and NI number etc. The information related to staff members also includes employment records, trade union membership, sickness records, appraisals, disciplinary records, training and qualification. The management of health and social care is also handle the information related to policies & procedures, communication with professional and other agencies such as NHS, care quality commission, local authority etc. Information about the service such as contracts, health and safety records.

Effective Handling of Information Assignment Sample

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1.3, 1.4 Characteristics of electronic and manual information systems 

Manual and electronic information systems are kept to protect the personal or sensitive information of patients. For example, paper records are type of manual system that is generally kept in restricted-admittance rooms and filing cabinets. These records are only available to official staff members with need-to-know. In the manual information system, health & social care is required to conduct regular audits to make sure that all papers are correct and precise. In this system, the unnecessary and out-dated records are steadily disposed of (Wager, Lee and Glaser, 2021). The manual information system doesn’t have the risks for breaching of data because they do not use the networks or computers to the store and handle the data. Additionally, information stored in manual information system is secured with the passcodes and keys so that only authorized staff members are capable to gain the access.

Apart from this, electronic information systems are also beneficial for the health and social care sector as they reduce risks like water damage and fire.  Healthcare Assignment Help These systems allow care settings to access and record patient information remotely. Tools such as care plan platforms, clocking-in systems, and computers are used to manage patient data. Regular backups are made to ensure no data is lost in case of system failure, and access to electronic records is restricted to authorized personnel only (Morley et al., 2020)."

1.5 Significance to stay within the scope of your role when handling information

Within healthcare setting, it is significant for the management to stay within the scope of their role at the time of handling the sensitive or personal information of the patients. Complete, accurate, precise record-keeping and documentation is significant in health and social care setting because without this it is impossible for them to handle the information effectively. Documentation that used in the regular role can be used as proof in court so it is a lawful requirement that accomplished accurately (Tutun et al, 2023). To keep the records up-to-date and correct the management of care setting need to make sure they are written in an appropriate method. In addition to this, documentation is also required to be checked as well as reviewed constantly to ensure that they are accurate and up-to-date. Therefore, it is crucial for the management of health and social care setting to stay restrict on the role while handing the sensitive personal information of patient’s.

1.6 Ways to support others to keep information secure

With regards to health & social care, it is the responsibility of the management to support other members such as individuals, professionals of other services, colleagues & peers, volunteers and members of community to keep the information secure. The management is required to ensure that the all individuals are skilled to the needed standard in managing information and discuss this continuously sessions as well as meetings. In addition to this, people who involved in the management of health & social care support are not understand the causes for secure handling of information so they will require to clarify them (Keshta and Odeh, 2021). It is the responsibility of the management in care setting to explain the ways that they can keep their sensitive personal information secure. It is significant that management make sure the group of individuals such as colleagues, volunteers, peers to contribute and understand the records to check the correctness of information and foster the collaboration and partnership working. 

1.7 Impacts of potential threats that are happen in digital and remote systems

There are wide range of threats that are occur when record the information of the individuals in electronic information system. The potential threats are system crashing, scamming, viruses, data corruption, hacking, malware, Trojans, spyware etc. A Phishing attack is regard as one of the biggest threat in health and social care for handling the service users and staff’s information. In digital world, it is a favourite tool for cyber attackers. Malicious agents use disguised domains or emails to trick peoples into giving away of personal information (Ahad, et al. 2020). Along with this, another potential threat is malware that occurs with the digital and remote system. This threat has significant effect on the handling the information of service users and staffs. The health and social care use modern cyber-security tactics to protect against this threat and overcome the security vulnerabilities. Apart from this, data corruption is one of the common potential threats of permanent data loss. In this, the data of the individuals are loss because of sudden program crashes or incapable to open the file.

 1.8, 1.9 Ways to manage the potential threat or data breach in the handling of information

The term data breach is defined as unlawful or accidental loss, destruction, alteration and illegal disclosure of or admittance to personal or secures the data. Data breach loss the personal information of the service users or staff from which they feel dissatisfied with the services of health and social care. Data breaches in care setting directly impacts the trust of the service users and staffs. From the data breach the management of health and social care is unable to handle the information effectively (Sheikh, et.al 2021). In addition, to respond the potential threat or data breach in handling the information of individuals the management of social and healthcare are need to backup and recovery of data, safeguard physical data and maintain up-to-date security software. It is vital for the management of social and healthcare to protect and secure the health records of the patients.

CONCLUSION

From the above assignment it has been summarized that, DPA and GDPR are the major part of legislation that helps in handling the personal information of the patients in the health and social care. In care setting, the management are needed to handle various types of information such as personal, financial or non-identifiable data. Information stored in manual information system is secured with the passcodes and keys so that only authorized staff members are capable to gain the access. In electronic information system the management of care setting care access and record the patient’s information remotely. 

References

•  Ahad, A., Tahir, M., Aman Sheikh, M., Ahmed, K.I., Mughees, A. and Numani, A., 2020. Technologies trend towards 5G network for smart health-care using IoT: A review. Sensors, 20(14), p.4047.
• Dash, S., Shakyawar, S.K., Sharma, M. and Kaushik, S., 2019. Big data in healthcare: management, analysis and future prospects. Journal of big data, 6(1), pp.1-25.
• Keshta, I. and Odeh, A., 2021. Security and privacy of electronic health records: Concerns and challenges. Egyptian Informatics Journal, 22(2), pp.177-183.
• Morley, J., Machado, C.C., Burr, C., Cowls, J., Joshi, I., Taddeo, M. and Floridi, L., 2020. The ethics of AI in health care: a mapping review. Social Science & Medicine, 260, p.113172.
• Sheikh, A., Anderson, M., Albala, S., Casadei, B., Franklin, B.D., Richards, M., Taylor, D., Tibble, H. and Mossialos, E., 2021. Health information technology and digital innovation for national learning health and care systems. The Lancet Digital Health, 3(6), pp.e383-e396.
• Tutun, S., Johnson, M.E., Ahmed, A., Albizri, A., Irgil, S., Yesilkaya, I., Ucar, E.N., Sengun, T. and Harfouche, A., 2023. An AI-based decision support system for predicting mental health disorders. Information Systems Frontiers, 25(3), pp.1261-1276.
• Wager, K.A., Lee, F.W. and Glaser, J.P., 2021. Health care information systems: a practical approach for health care management. John Wiley & Sons.
• Yuan, B. and Li, J., 2019. The policy effect of the general data protection regulation (GDPR) on the digital public health sector in the european union: an empirical investigation. International journal of environmental research and public health, 16(6), p.1070.