BM522 Project Management Assignment Sample

Project objectives

A London Marathon Foundation (LMF) seeks to promote healthy and active lifestyles, and one method it plans to accomplish this is by holding an outdoor fitness activity.

Project deliverable

The deliverable of the project includes:

Ø The aim of the project is to increase public knowledge of LMF's significant funding contribution to supporting initiatives that encourage people of every demographic to enjoy active, healthy lifestyles (Kerzner, 2019).

Ø The occasion will be an acknowledgement of LMF's civic engagement and ongoing commitment to promoting the idea of inclusiveness in athletics and physical activity.

Methodology

An Agile managing projects style is the best choice for a project like this. Agile is an adaptive as well as continuous approach that works well for organizing events, particularly in situations where stakeholder participation is crucial and needs may change.

Project scope

In the event planning scenario, decisions may be affected by outside influences or innovative concepts that develop (Kerzner, 2019). Agile places a strong emphasis on teamwork and ongoing feedback, both of which are important in projects that involve multiple stakeholders.

Stakeholders

Interest

Power

Communication Strategy

Internal

Organizing Team

High

High

To guarantee compliance with project goals, have regular conferences and provide updates.

Green House Sports

Moderate

High

Regular communication with the event's technical and financial information (Dinnik, et. al. 2019).

Volunteers

Low

Moderate

To guarantee their involvement and dedication, offer them precise instructions and frequent updates.

Participants

High

Moderate

Efficient digital platforms for LMF to distribute event details and facilitate registration through the internet.

Sponsors

Moderate

High

Customized sponsorship deals and regular updates on their advertising and promotional efforts.

External

Charity

High

High

To ensure their objective is properly emphasized, they work closely together, coordinate their marketing activities, and provide regular status reports.

Local Communities

Low

Moderate

Public awareness initiatives, volunteerism, and proactive participation via regional media and local gatherings.

Media and Press

High

Moderate

Press seminars, interviews, as well as press releases are used to guarantee broad coverage and favorable publicity (Nguyen and Mohamed, 2021).

Regulatory Authorities

High

High

Attention to rules and periodic reporting in order to preserve goodwill and required licenses.

Risk

Likelihood

Impact

Owner

Mitigating strategy

Poor Weather Situations

High

Low

Programme manager

Keeping a watchful eye on weather forecasts. Make backup arrangements for indoor locations or other dates. Assure guests of safety procedures and provide appropriate for the weather advice.

Low Registration of Participants

High

Moderate

Marketing team

Extensive advertising initiatives aimed at various target audiences. To increase registration numbers, provide promotions, early-bird discounts, and marketing to nearby workout communities.

Sponsorship Termination

High

High

Sponsorship cooperation

Reduce your dependency on a single sponsorship by spreading your sponsorship sources. Provide explicit conditions in the contract to deter withdrawals that are sudden.

Technical Issues with Payments and Registration

Moderate

High

Information technology team

Test payment as well as registration systems thoroughly. Provide a committed support staff to handle problems as soon as they arise throughout the registration period.

Security Issues or Events

High

Low

Team of security

Work together with neighbourhood security companies and authorities to evaluate and improve event security (George, 2020). Put in place luggage inspections and define precise procedures for emergencies. Inform attendees about the security precautions.

Issues with Participant Health

Moderate

High

Medical staff

Offer medical personnel and resources on the premises. Make sure participants turn in their health information. Disseminate information about event safety precautions and urge attendees to speak with medical experts.

Inadequate Arrangements regarding Green House Sport

High

Moderate

Project manager

Plan out the project in detail through Green House Sports. Establish roles, responsibilities, and lines of communication (Serravalle, et. al. 2019). Organize regular conferences to foster cooperation and quickly resolve any problems.

Not Having Key Personnel Available

Low

High

Human resource team

Cross-train staff for important positions. Create backup plans with assigned staff members. Keep important personnel's contact details close to hand in case of need.

Issues with Regulatory Compliance

Moderate

High

Legal team

Work together with legal advice to make sure rules are followed and acquire the required licenses. Retain regular contact with regulatory bodies and be ready to respond quickly to compliance-related concerns.

Traffic and Transport Obstacles

High

Moderate

Logistic team

For the purpose to manage traffic, collaborate with the local government. Give guests and participants clear instructions. If possible, put alternate modes of transportation into practice.

Failures of Structure and Equipment

Moderate

High

Technical Team

Repair and examine equipment on a regular basis. Maintain a reserve of backup gear. Test the system in advance of the event (Al Mhdawi, et. al. 2020). Maintain and examine machinery on a regular basis. Maintain a reserve of backup devices. Test the system in advance of the event.

Low Involvement in the Community

Moderate

High

Community staff

Participate in local communities by organizing events, seminars, and collaborations. Create collateral for marketing that appeals to the community.

Excessive Spending

Moderate

High

Finance management team

Create a thorough budget that includes backup plans. Keep a close eye on your spending and modify as needed.

Issues with Public Relations

High

Low

PR team

Develop a plan for communicating during a crisis. Keep an eye out for any problems on news outlets and social media. Address problems quickly, uphold the event's openness, and highlight its advantages.

COVID-19 or Pandemics Related to Health

Low

High

Safety and health team

Keep yourself informed about government suggestions and health standards. Create a thorough strategy for health and safety. As required, put immunization and testing policies into effect. Effectively convey measures of health.

Quality expectation

The main aim of the event is to demonstrate the principles and objectives of LMF by emphasizing safety, inclusion, involvement in the community, and efficient promotion of LMF's mission and its charitable partner. The event needs to be more than just a great get-together; it should also be a forum for promoting fitness and physical activity.

Acceptance criteria

There are specified acceptance criteria that will be used to determine the event's accomplishment. A mandatory contentment rate of 90% is required for these requirements, which also involve measuring satisfaction among participants using post-event questionnaires (Nafisah, et. al. 2019). Another crucial component is guaranteeing participant security, with zero significant safety accidents, assisted by a medical team that is prepared with emergency procedures to handle any minor health issues. Equality and diversity in the demographics of participants are essential, supporting LMF's objective of enabling everybody to engage in physical exercise.

Quality specification

The exact conditions and benchmarks needed to guarantee a top-notch event are outlined in quality criteria. This requires careful planning of the event, including legible signs, quick registration procedures, and intuitive venue access. Security standards must be met by the location, and every piece of equipment utilized for the event needs to be routinely tested to make ensure everything is in top operating order. Accessible and easily accessible amenities like water stations, bathrooms, and medical support are essential.

Controlling the event

An assortment of metrics to monitor the event's preparation and execution are required to manage the standard of the event. During the event, ongoing oversight guarantees that things are moving forwards as planned, that spending limits are respected, and that feedback from attendees is immediately handled (Filippetto, et. al. 2021). To supervise all facets of event preparation and execution and guarantee that every aspect of quality and standards of acceptance are fulfilled, a specialized quality control group should be assigned. The creation of backup plans is necessary to reduce the possibility of unanticipated occurrences like bad weather, malfunctioning equipment, or delays in transit.